What is it costing you not to maintain your records?

• Consider the calculation of recovering from a data loss.  Think about the administrative time lost in regathering documentation.
• Legal compliance.  Think of maintaining your records through their legal life-cycle.
• What is the replacement cost of customer disatisfaction when documents are misplaced?
• Is excessive storage space costing you money?
• The financial ROI determined for just a year may not totally include the life-cycle investment due to increased advances in technology.  Think in terms of the total cost of owership prior to making a decision on the value of your records management system.  We believe the value of any of our services far outweighs your financial investment.  It's similar to a "residual" effect-- it keeps on giving you annual savings after the project is completed.

Physical Paper File System

We can either modify your existing file system or create a new one that streamlines your workflow process.  The staff members who interact with the files from start to finish are taken into consideration during the planning stage.  Some of your legal documents must be kept in-house and ready for perusal when needed. We can streamline your file process so you can place your hands on these important files when you need them, without losing precious time.  We do whatever we can to enable you to utilize your existing office supplies and avoid unnessary equipment investment.

Digital Filing System Consulting

Consulting on the best document imaging solution to fit your specific needs is important.  And your needs are specific to your business.  Our scanning service is an option for you to free up your valuable time, while increasing staff productivity in other areas.

Archiving to DVD

Archiving your old files frees up computer space and also helps you adhere to legal compliance by maintaining doucments through their legal life-cycle.  Retention and destruction schedules are important.  Keeping documents beyond their life-cycle can be non-compliant as well.

Training Manual Creation

Many businesses overlook the importance of having accurate, legible, easy-to-read training manuals in place.  When an employee leaves the company, goes on vacation or takes off with an unexplained leave of absence...how does the work get done effectively if there are no procedures written down so that any staff member of your choosing can follow them?  And valuable company time and money is lost in repeated training.  Who on your team has the addtional time to take away from their normal duties to write down the how-to details? That's where we come in.  We learn and document the process, then compile it in an effective, easy-to-read manual that any staff member of your choosing can use.  The professional manual that we produce comes complete with front and back cover, table of contents, index and illustrations.  Or we can form an interactive training manual for your staff.  You may also decide to choose the option of addtional reference material such as a quick reference guide, or a cross-reference listing may be helpful to go along with the manual. 

 Custom Spreadsheets

Our approach to designing spreadsheets is to think of a "graphical user interface" similar to a web page for ease-of-use.  We keep in mind automation for speedy and effective monitoring and tracking.  The combination of ease-of-use and analytics is the closest thing to customized software for you... without the added expense. 

Why Columbus Administrative Services?